{"id":17540,"date":"2022-09-16T13:17:32","date_gmt":"2022-09-16T10:17:32","guid":{"rendered":"https:\/\/snov.io\/blog\/?p=17540"},"modified":"2025-06-25T13:13:52","modified_gmt":"2025-06-25T10:13:52","slug":"meeting-request-email","status":"publish","type":"post","link":"https:\/\/snov.io\/blog\/meeting-request-email\/","title":{"rendered":"How To Ask For A Meeting With Email: Best Meeting Request Email Examples And Tips"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">In <\/span><a href=\"https:\/\/snov.io\/blog\/follow-up-email-to-schedule-interview\/\"><span style=\"font-weight: 400;\">one of our previous posts<\/span><\/a><span style=\"font-weight: 400;\">, we provided you with useful email templates for scheduling an interview with a prospect. In this article, let&#8217;s talk about a broader problem \u2013 how to successfully use emails for requesting any business meeting.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">I&#8217;ll share some ready-made meeting request email templates you can add to your collection and tips on asking for availability for a meeting.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">But let&#8217;s start with the meeting request email definition. What is so special about this type of email?<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">What is a meeting request email?<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">A <\/span><b>business<\/b> <b>meeting request email<\/b><span style=\"font-weight: 400;\"> is an email you send to ask for an appointment with someone. This can include your prospect, current customer, business partner, potential influencer, investor, team, and others.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">There are many reasons you may want to send a meeting request email, for example:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Making a <\/span><a href=\"https:\/\/snov.io\/glossary\/sales-pitch\/\"><span style=\"font-weight: 400;\">sales pitch<\/span><\/a><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Attracting an investor to your product<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Following up with business leads and more.\u00a0<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">In this post, we&#8217;ll focus more on how you can successfully use email for requesting meetings with your potential customers. The templates and tips I&#8217;ll provide will also work fine for other targets \u2013 with minimum customization.<\/span><\/p>\n<table style=\"width: 100%; border-collapse: collapse; border-style: dashed;\">\n<tbody>\n<tr>\n<td style=\"width: 992.4px;\">&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">\ud83d\udca1 <strong>Pro-tip<\/strong><\/span><\/p>\n<p>Ensure your meeting requests actually reach your recipients by using <span data-sheets-root=\"1\"><a href=\"https:\/\/snov.io\/email-verifier\">email checker<\/a> tools. You don&#8217;t want to waste time and resources on inactive email addresses, right?<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<h3><span style=\"font-weight: 400;\">Benefits of sending meeting request emails<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Of course, there are other ways to ask for a meeting: you can do it by phone or in person. But requesting a meeting through email proves to be the most effective way, and here is why:<\/span><\/p>\n<p><strong>It&#8217;s trackable\u00a0<\/strong><\/p>\n<p><span style=\"font-weight: 400;\">If you want a successful business deal, you should get used to a rigid way of communication. Not any detail should be missed out.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Unlike on-the-spur conversations or calls, email allows you to easily <\/span><a href=\"https:\/\/snov.io\/blog\/how-to-track-outgoing-emails-in-gmail-with-snovio-email-tracker\/\"><span style=\"font-weight: 400;\">track<\/span><\/a><span style=\"font-weight: 400;\"> your correspondence and get back to it whenever needed. Thus, you and your interlocutor can always stay on the same page and plan the deal according to the email thread history.<\/span><\/p>\n<div class=\"content-banner default\">\n<p class=\"content-banner__title\">Unlimited Email Tracker<\/p>\n<p class=\"content-banner__description\">Track email opens and link clicks right in your Gmail<\/p>\n<div class=\"content-banner__link\"><a href=\"https:\/\/chrome.google.com\/webstore\/detail\/unlimited-email-tracker-b\/gojogohjgpelafgaeejgelmplndppifh?_gl=1*144pbnw*_ga*NTg2NzQyMDAyLjE2NjI0NzM4NjY.*_ga_BNRTCNFP5Y*MTY2MzMxOTYyNy4yMy4xLjE2NjMzMjE0MDEuMjguMC4w\" target=\"_blank\" rel=\"noopener\">Install free Email Tracker<\/a><\/div>\n<div class=\"content-banner__img\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/snov.io\/blog\/wp-content\/uploads\/2022\/09\/email-verification.png\" alt=\"Unlimited Email Tracker\" width=\"224\" height=\"224\" \/><\/div>\n<\/div>\n<p><strong>It&#8217;s convenient<\/strong><\/p>\n<p><span style=\"font-weight: 400;\">In business, you should be extra careful with people you&#8217;re going to cooperate with, whether that&#8217;s a sales <\/span><a href=\"https:\/\/snov.io\/glossary\/prospect\/\"><span style=\"font-weight: 400;\">prospect<\/span><\/a><span style=\"font-weight: 400;\"> or potential partner. Any pressure on them can cost you lost deals or contact breaches.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Email is the best way to maintain healthy business relations while requesting a meeting \u2013 you can find the most appropriate tone and language to address a person, while they can plan their response without feeling embarrassed or pressed for time.<\/span><\/p>\n<p><strong>It&#8217;s effective\u00a0<\/strong><\/p>\n<p><span style=\"font-weight: 400;\">The majority of business deals are now handled online. Chances you&#8217;ll meet with a targeted person at a sales conference or any other business <\/span><a href=\"https:\/\/snov.io\/blog\/sales-events-and-training-courses\/\"><span style=\"font-weight: 400;\">event<\/span><\/a><span style=\"font-weight: 400;\"> and have face-to-face communication are relatively low.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">And speaking about calls, I doubt your potential customer or investor will be ready to answer them immediately or answer your follow-up calls at all. Not a surprise that <\/span><span style=\"font-weight: 400;\">9 out of 10 people<\/span><span style=\"font-weight: 400;\"> want to use messaging to interact with businesses.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">How to structure a meeting request email\u00a0<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Let&#8217;s look at the anatomy of your business meeting request emails.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Subject line<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Before writing a business meeting request email, think about a catchy subject line that will tempt a recipient to open your message. Here I advise you to refrain from long, complicated subject lines \u2013 busy people you&#8217;ll be writing your emails to won&#8217;t bother to read them. <\/span><span style=\"font-weight: 400;\">Stick to something not complex but catchy and <\/span><a href=\"https:\/\/snov.io\/blog\/ua\/how-to-personalize-your-email-ua\/\"><span style=\"font-weight: 400;\">personalized<\/span><\/a><span style=\"font-weight: 400;\">, for example:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><i><span style=\"font-weight: 400;\">What about a meeting next Tuesday?<\/span><\/i><span style=\"font-weight: 400;\"> (suitable for quick responses)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><i><span style=\"font-weight: 400;\">Are you free on Friday afternoon?<\/span><\/i><span style=\"font-weight: 400;\"> (informal)\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><i><span style=\"font-weight: 400;\">Requesting a meeting at your best convenience <\/span><\/i><span style=\"font-weight: 400;\">(formal)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><i><span style=\"font-weight: 400;\">I know you are busy, [Name], but I need your opinion<\/span><\/i><span style=\"font-weight: 400;\"> (personalized and appealing to the recipient&#8217;s expertise)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><i><span style=\"font-weight: 400;\">We&#8217;d better discuss it this week<\/span><\/i><span style=\"font-weight: 400;\"> (creating a sense of urgency)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><i><span style=\"font-weight: 400;\">Are you available for a short discussion?<\/span><\/i><span style=\"font-weight: 400;\"> (intriguing)\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><i><span style=\"font-weight: 400;\">I have something special to share with you<\/span><\/i><span style=\"font-weight: 400;\"> (appealing to the feeling of exclusivity)<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Need more subject line ideas for your business emails? Find them in one of the <\/span><a href=\"https:\/\/snov.io\/blog\/best-email-subject-lines-for-sales\/\"><span style=\"font-weight: 400;\">Snov.io posts<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">RAP model for email body and sing-off<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Don&#8217;t create long-reads. Instead, your email should be brief yet meaningful. I&#8217;ve read thousands of emails and, pretty often, people tend to beat around the bush instead of making it all up to a point.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">To avoid this popular unhealthy trend, I recommend applying the RAP method, which has proven helpful in structuring the body of a business meeting request email.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">I know, there might be some good old Eminem&#8217;s song playing in your head at the moment, but RAP is something different in email marketing.<\/span><span style=\"font-weight: 400;\"> This is an abbreviation for 3 key bricks each of your business meeting request emails should stand on:<\/span><\/p>\n<p><b>R = Reason<\/b><\/p>\n<p><span style=\"font-weight: 400;\">Dedicate the first few lines of your meeting invitation email to provide a clear overview of the meeting&#8217;s purpose. Your recipient should understand why you&#8217;re emailing them and how their presence will impact the meeting.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Consider the example:\u00a0<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-17545\" src=\"https:\/\/snov.io\/blog\/wp-content\/uploads\/2022\/09\/1663321707.png\" alt=\"\" width=\"746\" height=\"373\" srcset=\"https:\/\/snov.io\/blog\/wp-content\/uploads\/2022\/09\/1663321707.png 1000w, https:\/\/snov.io\/blog\/wp-content\/uploads\/2022\/09\/1663321707-300x150.png 300w, https:\/\/snov.io\/blog\/wp-content\/uploads\/2022\/09\/1663321707-768x384.png 768w\" sizes=\"(max-width: 746px) 100vw, 746px\" \/><\/p>\n<p><b>A = Action<\/b><\/p>\n<p><span style=\"font-weight: 400;\">What follows is a kind of <\/span><a href=\"https:\/\/snov.io\/glossary\/call-to-action\/\"><span style=\"font-weight: 400;\">call to action<\/span><\/a><span style=\"font-weight: 400;\"> that would encourage your email recipient to continue communication, shifting it to the form of a business meeting. As a rule, this part of an email tells your addressee the meeting details, such as the date, time, meeting type (online or offline), channel (for online meetings), or physical location (for offline meetings).<\/span><\/p>\n<p><span style=\"font-weight: 400;\">For instance:<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-17549\" src=\"https:\/\/snov.io\/blog\/wp-content\/uploads\/2022\/09\/1663322858.png\" alt=\"\" width=\"746\" height=\"373\" srcset=\"https:\/\/snov.io\/blog\/wp-content\/uploads\/2022\/09\/1663322858.png 1000w, https:\/\/snov.io\/blog\/wp-content\/uploads\/2022\/09\/1663322858-300x150.png 300w, https:\/\/snov.io\/blog\/wp-content\/uploads\/2022\/09\/1663322858-768x384.png 768w\" sizes=\"(max-width: 746px) 100vw, 746px\" \/><\/p>\n<p><b>P = Professional ending<\/b><\/p>\n<p><span style=\"font-weight: 400;\">You should crown your meeting request email with a sign-off that will tie everything together and leave a pleasant aftertaste, so the person you&#8217;re writing to will be more inclined to respond to your request positively. The general rule of thumb here is the following: your ending must fit the general tone of your email. Say, if your email body is formal, don&#8217;t use an informal sign-off.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Feel free to find the best ways of writing a professional email signature in <\/span><a href=\"https:\/\/snov.io\/blog\/how-to-end-an-email\/\"><span style=\"font-weight: 400;\">one of our posts<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">How to ask for availability for a meeting: examples and tips<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">In this section, I&#8217;ll provide you with actionable meeting request email tips and templates.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Choose a proper style for your cold email<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Cold <\/span><a href=\"https:\/\/snov.io\/blog\/successful-outreach-with-snovio\/\"><span style=\"font-weight: 400;\">outreach<\/span><\/a><span style=\"font-weight: 400;\"> has never been easy. If it&#8217;s your first time contacting your leads, your emails should be almost perfect to make people want to open and react to them, let alone accept your meeting invitation.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The first thing you should do is determine what communication style is most relevant to your prospect. Do some research to find out how they prefer communicating, formally or informally, and adjust the tone of your meeting invitation request email accordingly.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">I suggest you add both formal and informal meeting request email samples to your template list.<\/span><\/p>\n<p><strong>Formal sample: meeting request email example # 1<\/strong><\/p>\n<table class=\" aligncenter\" style=\"width: 90%; border-color: #ede0c0; border-style: dashed;\">\n<tbody>\n<tr>\n<td>&nbsp;<\/p>\n<p><i><span style=\"font-weight: 400;\">Subject line: Requesting a meeting at your best convenience\u00a0<\/span><\/i><\/p>\n<p><i><span style=\"font-weight: 400;\">Dear <\/span><\/i><b><i>[Recipient&#8217;s name]<\/i><\/b><i><span style=\"font-weight: 400;\">,<\/span><\/i><\/p>\n<p><i><span style=\"font-weight: 400;\">I&#8217;m <\/span><\/i><b><i>[Your name]<\/i><\/b><i><span style=\"font-weight: 400;\">, working as <\/span><\/i><b><i>[Your position] <\/i><\/b><i><span style=\"font-weight: 400;\">at <\/span><\/i><b><i>[Your company name]<\/i><\/b><i><span style=\"font-weight: 400;\">. Our company specializes in <\/span><\/i><b><i>[Your mission]<\/i><\/b><i><span style=\"font-weight: 400;\">, and we&#8217;ve helped such companies as <\/span><\/i><b><i>[Examples of companies that are recipient&#8217;s competitors]<\/i><\/b><i><span style=\"font-weight: 400;\"> to <\/span><\/i><b><i>[Describe how you&#8217;ve helped these companies solve their pain points]<\/i><\/b><i><span style=\"font-weight: 400;\">.<\/span><\/i><\/p>\n<p><i><span style=\"font-weight: 400;\">I&#8217;ve researched your company on LinkedIn and see that <\/span><\/i><b><i>[State a recipient&#8217;s main pain point]<\/i><\/b><i><span style=\"font-weight: 400;\">. I believe we could collaborate to <\/span><\/i><b><i>[Describe the solution of a recipient&#8217;s pain point]<\/i><\/b><i><span style=\"font-weight: 400;\">.\u00a0<\/span><\/i><\/p>\n<p><i><span style=\"font-weight: 400;\">I&#8217;d like to invite you for a brief meeting to discuss this further. Will <\/span><\/i><b><i>[Date and time]<\/i><\/b><i><span style=\"font-weight: 400;\"> be convenient for you?<\/span><\/i><\/p>\n<p><i><span style=\"font-weight: 400;\">Looking forward to hearing from you,<\/span><\/i><\/p>\n<p><b><i>[Your name]<\/i><\/b><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p><span style=\"font-weight: 400;\"><br \/>\n<\/span><span style=\"font-weight: 400;\">If your prospect appreciates a less formal communication style, try to win their attention with an easy-going meeting request email:<\/span><\/p>\n<p><strong>Informal sample: meeting request email example # 2<\/strong><\/p>\n<table class=\" aligncenter\" style=\"width: 90%; border-color: #ede0c0; border-style: dashed;\">\n<tbody>\n<tr>\n<td>&nbsp;<\/p>\n<p><i><span style=\"font-weight: 400;\">Subject line: What about a quick chat?<\/span><\/i><\/p>\n<p><i><span style=\"font-weight: 400;\">Hi <\/span><\/i><b><i>[Recipient&#8217;s name]<\/i><\/b><i><span style=\"font-weight: 400;\">,<\/span><\/i><\/p>\n<p><i><span style=\"font-weight: 400;\">I&#8217;m <\/span><\/i><b><i>[Your name]<\/i><\/b><i><span style=\"font-weight: 400;\">, working as <\/span><\/i><b><i>[Your position] <\/i><\/b><i><span style=\"font-weight: 400;\">at <\/span><\/i><b><i>[Your company name]<\/i><\/b><i><span style=\"font-weight: 400;\">. Our company specializes in <\/span><\/i><b><i>[Your mission]<\/i><\/b><i><span style=\"font-weight: 400;\">, and we&#8217;ve helped businesses like yours to <\/span><\/i><b><i>[Describe how you&#8217;ve helped these companies solve their pain points]<\/i><\/b><i><span style=\"font-weight: 400;\">.<\/span><\/i><\/p>\n<p><i><span style=\"font-weight: 400;\">What if we have a brief talk and discuss how our solution can help your company?\u00a0<\/span><\/i><\/p>\n<p><i><span style=\"font-weight: 400;\">Will <\/span><\/i><b><i>[Date and time]<\/i><\/b><i><span style=\"font-weight: 400;\"> suit you?<\/span><\/i><\/p>\n<p><i><span style=\"font-weight: 400;\">Regards,<\/span><\/i><\/p>\n<p><b><i>[Your name]<\/i><\/b><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p><strong>Note:<\/strong> No matter what style of communication your <a href=\"https:\/\/snov.io\/blog\/10-failproof-cold-email-formulas\/\">cold email<\/a> conveys, ensure you start by introducing yourself. Remember, you&#8217;re contacting a person for the first time \u2013 they should understand who is talking to them and see the logic behind your meeting request.<\/p>\n<h3><span style=\"font-weight: 400;\">Use a hook\u00a0<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Business people are probably the most reluctant email readers in the world. It&#8217;s natural as they have no time for things that don&#8217;t resonate with their current needs and goals. So, you have a pretty challenging task while sending them your meeting request email \u2013\u00a0 grabbing their attention from the very start.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">A solution?<\/span><\/p>\n<p><span style=\"font-weight: 400;\">You need a good hook\u2026<\/span><\/p>\n<p><span style=\"font-weight: 400;\">There needs to be a sentence or two at the beginning of your message that will make your recipient read it further and agree to meet with you.<\/span><\/p>\n<p>One way to catch their attention is to demonstrate that you&#8217;ve spent time learning about what they&#8217;re doing, their objectives, needs, and pain points. Marketers like calling it &#8216;doing your homework,&#8217; meaning you need to do extensive research on the company whose representative you&#8217;re going to invite for a meeting.<\/p>\n<p><span style=\"font-weight: 400;\">Consider an example of a meeting request email that will help demonstrate you&#8217;re not a stranger passing by your prospect&#8217;s Inbox \u2013 you do know what air they breathe.<\/span><\/p>\n<p><strong>Meeting request email sample #3\u00a0<\/strong><\/p>\n<table class=\" aligncenter\" style=\"width: 90%; border-style: dashed; border-color: #ede0c0;\">\n<tbody>\n<tr>\n<td>&nbsp;<\/p>\n<p><i><span style=\"font-weight: 400;\">Subject line: Are you available for a short discussion?<\/span><\/i><\/p>\n<p><i><span style=\"font-weight: 400;\">Hi <\/span><\/i><b><i>[Recipient&#8217;s name]<\/i><\/b><i><span style=\"font-weight: 400;\">,<\/span><\/i><\/p>\n<p><i><span style=\"font-weight: 400;\">I&#8217;m <\/span><\/i><b><i>[Your name]<\/i><\/b><i><span style=\"font-weight: 400;\">, working as <\/span><\/i><b><i>[Your position] <\/i><\/b><i><span style=\"font-weight: 400;\">at <\/span><\/i><b><i>[Your company name]<\/i><\/b><i><span style=\"font-weight: 400;\">. Our company specializes in <\/span><\/i><b><i>[Your mission]<\/i><\/b><i><span style=\"font-weight: 400;\">.<\/span><\/i><\/p>\n<p><i><span style=\"font-weight: 400;\">I&#8217;ve seen your recent post on LinkedIn and see that <\/span><\/i><b><i>[State the recipient&#8217;s main pain point]<\/i><\/b><i><span style=\"font-weight: 400;\">. I believe we could collaborate to <\/span><\/i><b><i>[Describe the solution of a recipient&#8217;s pain point]<\/i><\/b><i><span style=\"font-weight: 400;\">.\u00a0<\/span><\/i><\/p>\n<p><i><span style=\"font-weight: 400;\">I&#8217;d like to invite you for a brief meeting to discuss this further. Will <\/span><\/i><b><i>[Date and time]<\/i><\/b><i><span style=\"font-weight: 400;\"> be okay for you?<\/span><\/i><\/p>\n<p><i><span style=\"font-weight: 400;\">Hope to meet you soon,<\/span><\/i><\/p>\n<p><b><i>[Your name]<\/i><\/b><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p><span style=\"font-weight: 400;\">As you see from this template example, you can easily do your research about the prospect on <\/span><a href=\"https:\/\/snov.io\/blog\/linkedin-sales-prospecting\/\"><span style=\"font-weight: 400;\">LinkedIn<\/span><\/a><span style=\"font-weight: 400;\">. Just go to their page and read the information they post to understand better what their company is striving for and how they prefer to collaborate.\u00a0\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Another way to hook your email recipient is to tell<\/span> them about their competitors. If you&#8217;ve helped any other companies like theirs, don&#8217;t miss a chance to mention it just from the start. This will signal to your prospect that they might be missing something valuable, something they&#8217;ll learn while meeting with you.<\/p>\n<p><strong>Meeting request email sample #4<\/strong><\/p>\n<table class=\" aligncenter\" style=\"width: 90%; border-color: #ede0c0; border-style: dashed;\">\n<tbody>\n<tr>\n<td>&nbsp;<\/p>\n<p><i><span style=\"font-weight: 400;\">Subject line: Meeting request in your Inbox<\/span><\/i><\/p>\n<p><i><span style=\"font-weight: 400;\">Hi <\/span><\/i><b><i>[Recipient&#8217;s name]<\/i><\/b><i><span style=\"font-weight: 400;\">,<\/span><\/i><\/p>\n<p><i><span style=\"font-weight: 400;\">I&#8217;m <\/span><\/i><b><i>[Your name]<\/i><\/b><i><span style=\"font-weight: 400;\">, working as <\/span><\/i><b><i>[Your position] <\/i><\/b><i><span style=\"font-weight: 400;\">at <\/span><\/i><b><i>[Your company name]<\/i><\/b><i><span style=\"font-weight: 400;\">. Our company specializes in <\/span><\/i><b><i>[Your mission]<\/i><\/b><i><span style=\"font-weight: 400;\">, and we&#8217;ve helped such companies as <\/span><\/i><b><i>[Examples of companies that are recipient&#8217;s competitors]<\/i><\/b><i><span style=\"font-weight: 400;\"> to <\/span><\/i><b><i>[Describe how you&#8217;ve helped these companies solve their pain points]<\/i><\/b><i><span style=\"font-weight: 400;\">.\u00a0<\/span><\/i><\/p>\n<p><i><span style=\"font-weight: 400;\">I&#8217;ve found out about your company and believe <\/span><\/i><i><span style=\"font-weight: 400;\">you&#8217;ll have everything to achieve even better results with just a bit of help from <\/span><\/i><b><i>[Your company]<\/i><\/b><i><span style=\"font-weight: 400;\">.\u00a0<\/span><\/i><\/p>\n<p><i><span style=\"font-weight: 400;\">What if we have a quick talk on <\/span><\/i><b><i>[Date and time], <\/i><\/b><i><span style=\"font-weight: 400;\">and I&#8217;ll tell you more about the offering? Will this date and time suit you?<\/span><\/i><\/p>\n<p><i><span style=\"font-weight: 400;\">Regards,<\/span><\/i><\/p>\n<p><b><i>[Your name]<\/i><\/b><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p><span style=\"font-weight: 400;\">FOMO (fear of missing out) is one of the best <\/span><a href=\"https:\/\/snov.io\/blog\/sales-psychology-what-you-need-to-know-about-b2b-selling\/\"><span style=\"font-weight: 400;\">psychological strategies<\/span><\/a><span style=\"font-weight: 400;\"> to hook the attention of your email recipient. Don&#8217;t neglect it in your meeting request email.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Emphasize the value of a meeting\u00a0<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">If you want a recipient to accept your email invitation, you need to persuade them your meeting will bring them real value. There&#8217;s a certain trick to doing this.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">First, stress their pain points and tell them there&#8217;s a way out of their problem. Then mention your solution, adding its several benefits as a tease. Finally, create intrigue and invite them for a meeting where they&#8217;ll be able to learn further details.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-17550\" src=\"https:\/\/snov.io\/blog\/wp-content\/uploads\/2022\/09\/1663323257.png\" alt=\"Emphasize the value of a meeting \" width=\"746\" height=\"366\" srcset=\"https:\/\/snov.io\/blog\/wp-content\/uploads\/2022\/09\/1663323257.png 1000w, https:\/\/snov.io\/blog\/wp-content\/uploads\/2022\/09\/1663323257-300x147.png 300w, https:\/\/snov.io\/blog\/wp-content\/uploads\/2022\/09\/1663323257-768x376.png 768w\" sizes=\"(max-width: 746px) 100vw, 746px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">Let&#8217;s look at how you can use this technique within your email template:<\/span><\/p>\n<p><strong>Meeting request email sample #5<\/strong><\/p>\n<table class=\" aligncenter\" style=\"width: 90%; border-style: dashed; border-color: #ede0c0;\">\n<tbody>\n<tr>\n<td>&nbsp;<\/p>\n<p><i><span style=\"font-weight: 400;\">Subject line: Are you available to discuss <\/span><\/i><b><i>[Your prospect&#8217;s company]<\/i><\/b><i><span style=\"font-weight: 400;\"> key challenge this week?<\/span><\/i><\/p>\n<p><i><span style=\"font-weight: 400;\">Hi <\/span><\/i><b><i>[Recipient&#8217;s name]<\/i><\/b><i><span style=\"font-weight: 400;\">,<\/span><\/i><\/p>\n<p><i><span style=\"font-weight: 400;\">I&#8217;m <\/span><\/i><b><i>[Your name]<\/i><\/b><i><span style=\"font-weight: 400;\">, working as <\/span><\/i><b><i>[Your position] <\/i><\/b><i><span style=\"font-weight: 400;\">at <\/span><\/i><b><i>[Your company name]<\/i><\/b><i><span style=\"font-weight: 400;\">. Our company specializes in <\/span><\/i><b><i>[Your mission]<\/i><\/b><i><span style=\"font-weight: 400;\">.\u00a0<\/span><\/i><\/p>\n<p><i><span style=\"font-weight: 400;\">I&#8217;m impressed by how fast <\/span><\/i><b><i>[Recipient&#8217;s company]<\/i><\/b><i><span style=\"font-weight: 400;\"> has achieved such growth. That&#8217;s awesome! Of course, I understand how problematic it is to <\/span><\/i><b><i>[Describe your prospect&#8217;s key pain point] <\/i><\/b><i><span style=\"font-weight: 400;\">while pursuing such ambitious goals.<\/span><\/i><b><i>\u00a0<\/i><\/b><\/p>\n<p><i><span style=\"font-weight: 400;\">What if I tell you, <\/span><\/i><b><i>[Your company]<\/i><\/b><i><span style=\"font-weight: 400;\"> can help you <\/span><\/i><b><i>[Describe how you&#8217;ll solve a recipient&#8217;s pain point]<\/i><\/b><i><span style=\"font-weight: 400;\"> within <\/span><\/i><b><i>[How long]<\/i><\/b><i><span style=\"font-weight: 400;\"> only? This is more than real.\u00a0<\/span><\/i><\/p>\n<p><i><span style=\"font-weight: 400;\">I suggest we have a quick talk this week to discuss it in more detail. Will <\/span><\/i><b><i>[Date and time] <\/i><\/b><i><span style=\"font-weight: 400;\">be okay for you?<\/span><\/i><\/p>\n<p><i><span style=\"font-weight: 400;\">Have a great day,<\/span><\/i><\/p>\n<p><b><i>[Your name]<\/i><\/b><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p><span style=\"font-weight: 400;\">Don&#8217;t mention your prospect&#8217;s pain point right at the beginning of your email. Start it with a small compliment. This psychological trick helps you win over the recipient, so when you reach the point of asking for a meeting, they already have positive feelings about you.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Ask questions<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">If you want to create a meeting request email that will convert, make it engaging!\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">One of the simplest ways to do this is to ask <\/span><a href=\"https:\/\/snov.io\/glossary\/critical-questions\/\"><span style=\"font-weight: 400;\">questions<\/span><\/a><span style=\"font-weight: 400;\">. This way, you let your recipient imagine they&#8217;re already answering them. This creates the effect of dialogue in your email message and the feeling this dialogue should logically continue \u2013 at your meeting, of course.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Take a look at the meeting request email template you can use in this case:<\/span><\/p>\n<p><strong>Meeting request email sample #6<\/strong><\/p>\n<table class=\" aligncenter\" style=\"width: 90%; border-style: dashed; border-color: #ede0c0;\">\n<tbody>\n<tr>\n<td>&nbsp;<\/p>\n<p><i><span style=\"font-weight: 400;\">Subject line: Your expert opinion is highly needed<\/span><\/i><\/p>\n<p><i><span style=\"font-weight: 400;\">Hi <\/span><\/i><b><i>[Recipient&#8217;s name]<\/i><\/b><i><span style=\"font-weight: 400;\">,<\/span><\/i><\/p>\n<p><i><span style=\"font-weight: 400;\">I&#8217;m <\/span><\/i><b><i>[Your name]<\/i><\/b><i><span style=\"font-weight: 400;\">, working as <\/span><\/i><b><i>[Your position] <\/i><\/b><i><span style=\"font-weight: 400;\">at <\/span><\/i><b><i>[Your company name]<\/i><\/b><i><span style=\"font-weight: 400;\">.\u00a0<\/span><\/i><\/p>\n<p><i><span style=\"font-weight: 400;\">I&#8217;ve learned much about <\/span><\/i><b><i>[Recipient&#8217;s company]<\/i><\/b><i><span style=\"font-weight: 400;\"> on LinkedIn and see you&#8217;ve got lots of experience you can share.\u00a0<\/span><\/i><\/p>\n<p><i><span style=\"font-weight: 400;\">Do you use <\/span><\/i><b><i>[Type of a product\/service your company specializes in]<\/i><\/b><i><span style=\"font-weight: 400;\"> at your company? Have you ever considered optimizing your solution for <\/span><\/i><b><i>[Describe a recipient&#8217;s main pain point]<\/i><\/b><i><span style=\"font-weight: 400;\">?<\/span><\/i><\/p>\n<p><i><span style=\"font-weight: 400;\">At <\/span><\/i><b><i>[Your company]<\/i><\/b><i><span style=\"font-weight: 400;\">, we <\/span><\/i><b><i>[State your mission].<\/i><\/b><i><span style=\"font-weight: 400;\"> What if <\/span><\/i><b><i>[Your product]<\/i><\/b><i><span style=\"font-weight: 400;\"> can help you <\/span><\/i><b><i>[Mention how you&#8217;ll help a recipient solve their problem]<\/i><\/b><i><span style=\"font-weight: 400;\">?<\/span><\/i><\/p>\n<p><i><span style=\"font-weight: 400;\">I&#8217;d like to meet briefly with you to discuss it in more detail. Will <\/span><\/i><b><i>[Date and time] <\/i><\/b><i><span style=\"font-weight: 400;\">be okay for you?<\/span><\/i><\/p>\n<p><i><span style=\"font-weight: 400;\">Regards,<\/span><\/i><\/p>\n<p><b><i>[Your name]<\/i><\/b><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p><span style=\"font-weight: 400;\">People like it when others treat them like experts. Asking questions is one of those tricks to provoke further conversation with a recipient.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Provide meeting options\u00a0<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Another way to engage your email recipient and get them to accept your meeting invitation is to create an illusion that it is they who choose to have a meeting with you.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">For instance, you can provide alternatives for the <a href=\"https:\/\/www.hubspot.com\/products\/sales\/schedule-meeting\" target=\"_blank\" rel=\"noopener\">date or time of a meeting<\/a>, the channel of communication (e.g., Zoom or Skype), or even topics for further discussion.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Here&#8217;s a template you can use as a part of your meeting invitation strategy:<\/span><\/p>\n<p><strong>Meeting request email sample #7<\/strong><\/p>\n<table class=\" aligncenter\" style=\"width: 90%; border-style: dashed; border-color: #ede0c0;\">\n<tbody>\n<tr>\n<td>&nbsp;<\/p>\n<p><i><span style=\"font-weight: 400;\">Subject line: Have time for a quick meeting?<\/span><\/i><\/p>\n<p><i><span style=\"font-weight: 400;\">Hi <\/span><\/i><b><i>[Recipient&#8217;s name]<\/i><\/b><i><span style=\"font-weight: 400;\">,<\/span><\/i><\/p>\n<p><i><span style=\"font-weight: 400;\">I&#8217;m <\/span><\/i><b><i>[Your name]<\/i><\/b><i><span style=\"font-weight: 400;\">, working as <\/span><\/i><b><i>[Your position] <\/i><\/b><i><span style=\"font-weight: 400;\">at <\/span><\/i><b><i>[Your company name]<\/i><\/b><i><span style=\"font-weight: 400;\">. Our company specializes in <\/span><\/i><b><i>[Your mission]<\/i><\/b><i><span style=\"font-weight: 400;\">.\u00a0<\/span><\/i><\/p>\n<p><i><span style=\"font-weight: 400;\">I&#8217;m impressed by how fast <\/span><\/i><b><i>[Recipient&#8217;s company]<\/i><\/b><i><span style=\"font-weight: 400;\"> has achieved such growth. But fast-growing businesses like yours usually experience such challenges as:<\/span><\/i><\/p>\n<ul>\n<li aria-level=\"1\"><b><i>[Describe your prospect&#8217;s pain point #1]<\/i><\/b><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b><i>[Describe your prospect&#8217;s key pain point #2], and<\/i><\/b><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b><i>[Describe your prospect&#8217;s key pain point #3]<\/i><\/b><\/li>\n<\/ul>\n<p><i><span style=\"font-weight: 400;\">Could you please share which of these problems seems most acute for your business? Let&#8217;s have a quick talk to discuss it in detail. I feel you can significantly benefit from using <\/span><\/i><b><i>[Your product].<\/i><\/b><\/p>\n<p><i><span style=\"font-weight: 400;\">Would either <\/span><\/i><b><i>[Date and time] <\/i><\/b><i><span style=\"font-weight: 400;\">or <\/span><\/i><b><i>[Date and time]<\/i><\/b><i><span style=\"font-weight: 400;\"> work for you?<\/span><\/i><\/p>\n<p><i><span style=\"font-weight: 400;\">Kind regards,<\/span><\/i><\/p>\n<p><b><i>[Your name]<\/i><\/b><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p><span style=\"font-weight: 400;\">As you see, the recipient is given options: they can choose a better time for a meeting and the pain point they prefer to discuss. It looks like they rule the game, but you know, it&#8217;s you \ud83d\ude09<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Use numbers<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">People love numbers. Business people <\/span>can&#8217;t live without numbers, as they&#8217;re used to dealing with money, analytics, and statistical data. And they&#8217;re also particularly sensitive to wasting personal time on petty things. Why not use these qualities in your meeting request email?<\/p>\n<p><span style=\"font-weight: 400;\">While describing how your prospect will benefit from your cooperation, be specific: state how much revenue they&#8217;ll see and in what period. Besides, mention how long your meeting will last to assure your email recipient they won&#8217;t lose precious hours yet gain a lot of value in return.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">You can do it right in your subject line like in the following example:<\/span><\/p>\n<p><strong>Meeting request email sample #8<\/strong><\/p>\n<table class=\" aligncenter\" style=\"width: 90%; border-color: #ede0c0; border-style: dashed;\">\n<tbody>\n<tr>\n<td>&nbsp;<\/p>\n<p><i><span style=\"font-weight: 400;\">Subject line: I need only 10 minutes of your time, <\/span><\/i><b><i>[Recipient&#8217;s name]<\/i><\/b><\/p>\n<p><i><span style=\"font-weight: 400;\">Hi <\/span><\/i><b><i>[Recipient&#8217;s name]<\/i><\/b><i><span style=\"font-weight: 400;\">,<\/span><\/i><\/p>\n<p><i><span style=\"font-weight: 400;\">I&#8217;m <\/span><\/i><b><i>[Your name]<\/i><\/b><i><span style=\"font-weight: 400;\">, working as <\/span><\/i><b><i>[Your position] <\/i><\/b><i><span style=\"font-weight: 400;\">at <\/span><\/i><b><i>[Your company name]<\/i><\/b><i><span style=\"font-weight: 400;\">. We specialize in <\/span><\/i><b><i>[Your mission]<\/i><\/b><i><span style=\"font-weight: 400;\">, and we&#8217;ve helped such companies as <\/span><\/i><b><i>[Examples of companies which are recipient&#8217;s competitors]<\/i><\/b><i><span style=\"font-weight: 400;\"> to <\/span><\/i><b><i>[Describe how you&#8217;ve helped these companies solve their pain points using numbers and percentages]<\/i><\/b><i><span style=\"font-weight: 400;\">.\u00a0<\/span><\/i><\/p>\n<p><i><span style=\"font-weight: 400;\">I believe we could collaborate to <\/span><\/i><b><i>[Describe how you&#8217;ll help the recipient solve their pain points using numbers and percentages]<\/i><\/b><i><span style=\"font-weight: 400;\">.\u00a0<\/span><\/i><\/p>\n<p><i><span style=\"font-weight: 400;\">I&#8217;d like to invite you for a 10-minute meeting to discuss this further. Will <\/span><\/i><b><i>[Date and time]<\/i><\/b><i><span style=\"font-weight: 400;\"> be okay for you?<\/span><\/i><\/p>\n<p><i><span style=\"font-weight: 400;\">Hope to meet you soon,<\/span><\/i><\/p>\n<p><b><i>[Your name]<\/i><\/b><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p><b>Just keep in mind:<\/b><span style=\"font-weight: 400;\"> whenever you provide any statistics or other data, it must be super relevant to the prospect. Add only those numbers that your email reader will be indeed interested in.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Follow up<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">The last but not the least important hack I&#8217;d like to share is actually not a hack \u2013 it&#8217;s a postulate.\u00a0<\/span><\/p>\n<p><b>Do. Follow. Up.<\/b><\/p>\n<p><span style=\"font-weight: 400;\">Your initial meeting request email has been ignored? Well, there can be dozens of reasons a prospect is silent. Just send them a reminder to show you&#8217;re patiently waiting for them to accept your meeting request.\u00a0<\/span><\/p>\n<p><a href=\"https:\/\/app.snov.io\/campaigns#\/templates\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-12435\" src=\"https:\/\/snov.io\/blog\/wp-content\/uploads\/2020\/01\/1631803268.png\" alt=\"templates\" width=\"746\" height=\"203\" srcset=\"https:\/\/snov.io\/blog\/wp-content\/uploads\/2020\/01\/1631803268.png 1000w, https:\/\/snov.io\/blog\/wp-content\/uploads\/2020\/01\/1631803268-300x82.png 300w, https:\/\/snov.io\/blog\/wp-content\/uploads\/2020\/01\/1631803268-768x209.png 768w\" sizes=\"(max-width: 746px) 100vw, 746px\" \/><\/a><\/p>\n<p><span style=\"font-weight: 400;\">Here&#8217;s an example of a follow-up email sample requesting the meeting:<\/span><\/p>\n<p><strong>Meeting request email sample #9<\/strong><\/p>\n<table class=\" aligncenter\" style=\"width: 90%; border-style: dashed; border-color: #ede0c0;\">\n<tbody>\n<tr>\n<td>&nbsp;<\/p>\n<p><i><span style=\"font-weight: 400;\">Hi <\/span><\/i><b><i>[Recipient&#8217;s name],<\/i><\/b><\/p>\n<p><i><span style=\"font-weight: 400;\">I requested a meeting with you <\/span><\/i><b><i>[When?]<\/i><\/b><i><span style=\"font-weight: 400;\">, but haven&#8217;t heard back from you.<\/span><\/i><\/p>\n<p><i><span style=\"font-weight: 400;\">I understand you are busy, so I don&#8217;t want to bother you.\u00a0<\/span><\/i><\/p>\n<p><i><span style=\"font-weight: 400;\">Just a reminder: if you think a 15-minute talk about your<\/span><\/i><b><i> [Restate a recipient&#8217;s pain point] <\/i><\/b><i><span style=\"font-weight: 400;\">makes sense, let me know what your calendar looks like.<\/span><\/i><\/p>\n<p><i><span style=\"font-weight: 400;\">Looking forward to hearing from you,<\/span><\/i><\/p>\n<p><b><i>[Your name]<\/i><\/b><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p><span style=\"font-weight: 400;\">Following up must become your daily email marketing practice on your way to closing business deals, so add a portion of good <\/span><a href=\"https:\/\/snov.io\/blog\/ua\/follow-up-email-templates-ua\/\"><span style=\"font-weight: 400;\">follow-up email templates<\/span><\/a><span style=\"font-weight: 400;\"> to your collection.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">Wrapping up<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">If you want to request a meeting with your prospect or potential business partner, email is the most effective means. It&#8217;s trackable, gives more freedom to think it all over, and offers you to prepare your invitation compellingly. I hope the hacks and email samples I&#8217;ve provided in this post will help you create your own irresistible meeting request emails.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">And if you need a platform that will streamline your email communication and <a href=\"https:\/\/snov.io\/linkedin-automation-tools\">LinkedIn outreach<\/a>, care about personalization, and send timely follow-ups for you, <\/span><span style=\"font-weight: 400;\">Snov.io<\/span><span style=\"font-weight: 400;\"> is without a doubt a number one choice. Combine <span data-sheets-root=\"1\">Snov.io <a href=\"https:\/\/snov.io\/cold-email\">cold email<\/a><\/span> features with its CRM power, and you&#8217;ll get everything you need for successful outreach.<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Looking for ways to request a meeting via email? Read on to grasp the best hacks and ready-made email templates.<\/p>\n","protected":false},"author":30,"featured_media":17541,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[468],"tags":[16,44,437],"_links":{"self":[{"href":"https:\/\/snov.io\/blog\/wp-json\/wp\/v2\/posts\/17540"}],"collection":[{"href":"https:\/\/snov.io\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/snov.io\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/snov.io\/blog\/wp-json\/wp\/v2\/users\/30"}],"replies":[{"embeddable":true,"href":"https:\/\/snov.io\/blog\/wp-json\/wp\/v2\/comments?post=17540"}],"version-history":[{"count":4,"href":"https:\/\/snov.io\/blog\/wp-json\/wp\/v2\/posts\/17540\/revisions"}],"predecessor-version":[{"id":37472,"href":"https:\/\/snov.io\/blog\/wp-json\/wp\/v2\/posts\/17540\/revisions\/37472"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/snov.io\/blog\/wp-json\/wp\/v2\/media\/17541"}],"wp:attachment":[{"href":"https:\/\/snov.io\/blog\/wp-json\/wp\/v2\/media?parent=17540"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/snov.io\/blog\/wp-json\/wp\/v2\/categories?post=17540"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/snov.io\/blog\/wp-json\/wp\/v2\/tags?post=17540"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}