{"id":10177,"date":"2024-08-02T08:39:59","date_gmt":"2024-08-02T05:39:59","guid":{"rendered":"https:\/\/snov.io\/knowledgebase\/?p=10177"},"modified":"2026-10-01T04:45:37","modified_gmt":"2026-10-01T01:45:37","slug":"how-to-manually-fill-in-missing-variables","status":"publish","type":"post","link":"https:\/\/snov.io\/knowledgebase\/how-to-manually-fill-in-missing-variables\/","title":{"rendered":"How to manage recipients in &#8220;To Check&#8221; tab"},"content":{"rendered":"<p>This article explains how to add missing variables on the <strong>To Check<\/strong> tab before sending your campaign.<\/p>\n<p><a href=\"#manually\"><span style=\"font-size: 12pt;\"><strong>Update prospect fields manually<\/strong><\/span><\/a><\/p>\n<p><a href=\"#fallback\"><span style=\"font-size: 12pt;\"><strong>Skip missing variables and use a fallback<\/strong><\/span><\/a><\/p>\n<p><a href=\"#bulk\"><span style=\"font-size: 12pt;\"><strong>Update prospect fields<\/strong><strong>\u00a0in bulk<\/strong><\/span><\/a><\/p>\n<p><a href=\"#enrich\"><span style=\"font-size: 12pt;\"><b>Fill in missing data using enrichment<\/b><\/span><\/a><\/p>\n<p><span style=\"font-weight: 400;\">Using variables, you can automatically populate email content with information from the prospect profile, resulting in a more personalized message.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The <\/span><b>To Check<\/b><span style=\"font-weight: 400;\"> tab on the email campaign dashboard warns that the email sequence includes variables for empty fields in the prospect's profile.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">For example, the profile is missing a first name or company name while at least one of the emails has a corresponding variable.<\/span><\/p>\n<p>It allows you to review prospects with missing variable data and update as necessary before sending out an email sequence.<\/p>\n<p><strong>There are a few ways to manage missing variable data in your email campaign:<\/strong><\/p>\n<h3 id=\"manually\"><span style=\"font-size: 12pt;\"><strong><span style=\"font-size: 14pt;\">Update prospect fields manually<\/span><\/strong><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">After launching a campaign, prospects with missing variables will be transferred to the <strong>To Check<\/strong> tab and will not receive any emails until they are managed.<\/span><\/p>\n<ul>\n<li>Open the <strong>To Check<\/strong> tab on your email campaign dashboard.<\/li>\n<li><span style=\"font-weight: 400;\">Fill in the missing information in the empty fields.<\/span><\/li>\n<li>Click the <strong>Save and Send <\/strong>button to update prospect fields and start a campaign.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"shadow aligncenter wp-image-20078 size-full\" src=\"https:\/\/snov.io\/knowledgebase\/wp-content\/uploads\/2021\/08\/2022-12-29_16-27-01-1.png\" alt=\"\" width=\"900\" height=\"418\" srcset=\"https:\/\/snov.io\/knowledgebase\/wp-content\/uploads\/2021\/08\/2022-12-29_16-27-01-1.png 900w, https:\/\/snov.io\/knowledgebase\/wp-content\/uploads\/2021\/08\/2022-12-29_16-27-01-1-300x139.png 300w, https:\/\/snov.io\/knowledgebase\/wp-content\/uploads\/2021\/08\/2022-12-29_16-27-01-1-768x357.png 768w\" sizes=\"(max-width: 900px) 100vw, 900px\" \/><\/p>\n<h3 id=\"fallback\"><span style=\"font-size: 12pt;\"><strong><span style=\"font-size: 14pt;\">Skip missing variables and use a fallback<\/span><\/strong><\/span><\/h3>\n<p><span style=\"font-weight: 400;\">If you want to skip the variable check, click <\/span><b>Send without checking <\/b>on the To Check tab to populate missing variables with <span style=\"font-weight: 400;\">the fallback text (if it's added). Read more about fallbacks and how to add them to variables <\/span><a href=\"https:\/\/snov.io\/knowledgebase\/how-does-the-fallback-feature-work\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">here<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/p>\n<h3 id=\"bulk\"><strong><span style=\"font-size: 12pt;\"><span style=\"font-size: 14pt;\">Update prospect fields<\/span><\/span><span style=\"font-size: 14pt;\">\u00a0in bulk<\/span><\/strong><\/h3>\n<p>If there are a lot of undefined variables on your list and you have the necessary data in a spreadsheet, you can upload a file and update existing prospect profiles in bulk.<\/p>\n<ul>\n<li>Upload a file using import option.<\/li>\n<li>Configure import settings to <strong>Update existing contacts with new data<\/strong>.<\/li>\n<\/ul>\n<p>More on how to import prospects to your account <a href=\"https:\/\/snov.io\/knowledgebase\/how-to-import-a-prospect-list-into-your-snovio-account\/\" target=\"_blank\" rel=\"noopener\">here<\/a>.<\/p>\n<h3 id=\"enrich\"><strong>Fill in missing data using enrichment<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">If you don't have the missing data on hand, run <\/span><a href=\"https:\/\/app.snov.io\/prospects\/\" target=\"_blank\" rel=\"noopener\"><b>Enrich &amp; AI tools<\/b><\/a><span style=\"font-weight: 400;\"> instead of typing it in or searching for it yourself.<\/span><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-49121 wp-block-image shadow\" src=\"https:\/\/snov.io\/knowledgebase\/wp-content\/uploads\/2021\/08\/enrich.png\" alt=\"\" width=\"1446\" height=\"809\" srcset=\"https:\/\/snov.io\/knowledgebase\/wp-content\/uploads\/2021\/08\/enrich.png 1446w, https:\/\/snov.io\/knowledgebase\/wp-content\/uploads\/2021\/08\/enrich-300x168.png 300w, https:\/\/snov.io\/knowledgebase\/wp-content\/uploads\/2021\/08\/enrich-1024x573.png 1024w, https:\/\/snov.io\/knowledgebase\/wp-content\/uploads\/2021\/08\/enrich-768x430.png 768w\" sizes=\"(max-width: 1446px) 100vw, 1446px\" \/><span style=\"font-weight: 400;\">Fix this with an enrichment tool, and the one you need depends on what's missing:\u00a0<\/span><\/p>\n<ul>\n<li><span style=\"font-weight: 400;\">A standard field like company details or LinkedIn background: \u2192 run <\/span><a href=\"https:\/\/snov.io\/knowledgebase\/prospect-enrichment-actions\/#get-company-details\" target=\"_blank\" rel=\"noopener\"><b>Get company details<\/b><\/a><span style=\"font-weight: 400;\"> or <\/span><a href=\"https:\/\/snov.io\/knowledgebase\/prospect-enrichment-actions\/#pull-linkedin-profile\" target=\"_blank\" rel=\"noopener\"><b>Pull LinkedIn profile<\/b><\/a><\/li>\n<li><span style=\"font-weight: 400;\">Something custom, like a pain point or icebreaker line that isn't a standard field: \u2192 run <\/span><a href=\"https:\/\/snov.io\/knowledgebase\/how-to-enrich-prospect-data-using-ai-web-search\" target=\"_blank\" rel=\"noopener\"><b>Fill out from web<\/b><\/a> <span style=\"font-weight: 400;\">with a prompt describing what you need<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Data that exists but is part of a larger field, not in its own column yet: \u2192 run <\/span><a href=\"https:\/\/snov.io\/knowledgebase\/how-to-manage-prospect-data-using-ai\/\" target=\"_blank\" rel=\"noopener\"><b>Clean and edit<\/b><\/a><span style=\"font-weight: 400;\"> to extract it into a single column<\/span><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-49122 wp-block-image shadow\" src=\"https:\/\/snov.io\/knowledgebase\/wp-content\/uploads\/2021\/08\/enrichment-actions-snovio.png\" alt=\"\" width=\"1450\" height=\"809\" srcset=\"https:\/\/snov.io\/knowledgebase\/wp-content\/uploads\/2021\/08\/enrichment-actions-snovio.png 1450w, https:\/\/snov.io\/knowledgebase\/wp-content\/uploads\/2021\/08\/enrichment-actions-snovio-300x167.png 300w, https:\/\/snov.io\/knowledgebase\/wp-content\/uploads\/2021\/08\/enrichment-actions-snovio-1024x571.png 1024w, https:\/\/snov.io\/knowledgebase\/wp-content\/uploads\/2021\/08\/enrichment-actions-snovio-768x428.png 768w\" sizes=\"(max-width: 1450px) 100vw, 1450px\" \/><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Select the flagged prospects from <\/span><b>To Check<\/b><span style=\"font-weight: 400;\"> and run the matching tool. Snov.io finds the data and fills the column for you, and once the column has values, the variable stops being flagged as missing.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">See the full list of <\/span><a href=\"https:\/\/snov.io\/knowledgebase\/prospect-enrichment-actions\/\" target=\"_blank\" rel=\"noopener\"><b>enrichment actions<\/b><\/a><span style=\"font-weight: 400;\"> to find the right one for your specific case.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Enriched columns work as <\/span><a href=\"https:\/\/snov.io\/knowledgebase\/how-to-add-variables-to-emails\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">personalization variables<\/span><\/a><span style=\"font-weight: 400;\"> for emails and messages in your campaigns the same way manually filled fields do.<\/span><\/p>\n<p><em><span style=\"font-weight: 400;\">Have more questions? Contact our support team at any time at <\/span><a href=\"mailto:help@snov.io\"><span style=\"font-weight: 400;\">help@snov.io<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/em><\/p>\n","protected":false},"excerpt":{"rendered":"<p>This article explains how to add missing variables on the To Check tab before sending your campaign. Update prospect fields manually Skip missing variables and use a fallback Update prospect fields\u00a0in bulk Fill in missing data using enrichment Using variables, you can automatically populate email content with information from the prospect profile, resulting in a [&hellip;]<\/p>\n","protected":false},"author":16,"featured_media":0,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[1966],"tags":[],"_links":{"self":[{"href":"https:\/\/snov.io\/knowledgebase\/wp-json\/wp\/v2\/posts\/10177"}],"collection":[{"href":"https:\/\/snov.io\/knowledgebase\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/snov.io\/knowledgebase\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/snov.io\/knowledgebase\/wp-json\/wp\/v2\/users\/16"}],"replies":[{"embeddable":true,"href":"https:\/\/snov.io\/knowledgebase\/wp-json\/wp\/v2\/comments?post=10177"}],"version-history":[{"count":10,"href":"https:\/\/snov.io\/knowledgebase\/wp-json\/wp\/v2\/posts\/10177\/revisions"}],"predecessor-version":[{"id":49182,"href":"https:\/\/snov.io\/knowledgebase\/wp-json\/wp\/v2\/posts\/10177\/revisions\/49182"}],"wp:attachment":[{"href":"https:\/\/snov.io\/knowledgebase\/wp-json\/wp\/v2\/media?parent=10177"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/snov.io\/knowledgebase\/wp-json\/wp\/v2\/categories?post=10177"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/snov.io\/knowledgebase\/wp-json\/wp\/v2\/tags?post=10177"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}