How To Cold Email For A Job Search: Tips, Templates, And Examples From Snov.io

Cold emails aren’t just for sales teams anymore—they have become a go-to solution for job seekers and recruiters, too!

Whether pitching yourself to potential employers or hunting for top talent, the right message can open the doors. So, don’t underestimate the power of these killer emails!

In this post, we’ll spill the secrets of how to cold email a company for a job application and get that desired role.

What are cold emails?

Cold emails are intro messages sent to someone you don’t know to spark a connection for business or networking. People use cold email for jobs to:

• Build network and partnerships
• Pitch new services and products

• Ask for interview sessions
• Acquire referrals or recommendations
• Follow up on previous meetings or events
• Introduce themselves to potential clients, etc.

And, of course, emailing may be a handy tool for job applications. 

Why use cold email job inquiry?

A well-crafted job application email template has more advantages than you might think. For example:

• Easy response. Such messages are quick and simple to reply to, allowing employers to get back to you when it suits them.
• Direct access. With emails, it’s easier for you to network with a hiring manager while applying for a job.
• Personal touch: You can personalize your message for each recipient and make adjustments as needed.
• Better tracking: You can see if your message was opened (and when), which helps you follow up promptly.
• Not intrusive communication. With emails, you won’t bother a person like you would if you chose to call them several times.
• Attachments. You can easily include attachments to emails, like your resume, portfolio, or relevant documents.
• Wide reach. You can send multiple emails to different companies or contacts at once.

How can you make your cold outreach more efficient? Expert tip from Snov.io: With Snov.io’s Sentiment Analysis, you can track the recruiters’ interest in your job application. The tool analyzes their responses and determines their mood (positive, neutral, and negative). You can see the results in your Snov.io workspace in the: Contact’s profile Recipients list Snov.io CRM This allows you to filter the responses from various companies and focus on communication with the interested recruiters.

How to write a cold email for a job inquiry: steps, tips, and solutions

Below, you’ll find a step-by-step guide on how to cold email someone for a job application. We’ll support it with recommendations and solutions from Snov.io’s experts to help you make your application process more efficient.

How to cold email for job application:

1. Check your email deliverability rate
2. Identify the right person to contact
3. Work on a professional email copy
   1. Craft a convincing subject line
   2. Make a polite salutation
   3. Polish your introduction
   4. Show enthusiasm and top skills in the main body
   5. Add a professional sign-off
   6. Add necessary attachments
4. Personalize your emails
5. Send a follow-up

1. Check your email deliverability rate

Unfortunately, not many people pay attention to deliverability, and even fewer know that they should prepare their accounts for sending messages. That’s why recruiters may never receive your emails in the first place.

How to check the email deliverability rate? Expert tip from Snov.io: Snov.io Email Deliverability Check provides detailed insights into domain health, email setup, and content quality in seconds. You also get personalized recommendations on issues and solutions for fixing them. On top of that, the tool incorporates a powerful Email Warm-up that helps you prepare your account for bulk email sending.

2. Identify the right person to contact

Even the most professional message won’t work if it goes to the wrong person. Look at the “about us” or directory page of a company to find the right contact and their email address. Keep an eye out for titles like hiring manager, talent acquisition consultant, or HR manager.

3. Work on a professional email copy

a. Craft a convincing subject line

How to start a cold email for a job application? With a good subject line, of course! To get more people to open your messages, follow these tips:

• Don’t make it long: Find a balance between six to ten words. Short subject lines are easier to read, especially on mobile devices.
• Be personal: There’s no surprise that personalized subject lines can boost the open rate by 50%. They show that you’re not just forwarding mass emails to everyone but keeping them personal.
• Share key info: Mention the job role you’re interested in so the recipient knows right away what your message is about.

b. Make a polite salutation

Here are some examples to use in a cold email to a recruiter (sample choice depends on the style of communication your recipient prefers):

• Hi/Hello [Recipient’s Name]

A friendly choice that goes well if you’re aiming for a casual and approachable vibe.

• Greetings [Recipient’s Name]

A slightly more formal salutation that adds a bit of personality to your salutation.

• Hi there

A casual and conversational option if you’re not sure of the recipient’s name or want a relaxed approach.

c. Polish your introduction

Begin your email by briefly introducing yourself. Make sure your introduction clearly states who you are, where you work, and how you found the contact info of the employer. Mention why you’re interested in this job. Being specific and upfront can grab a recruiter’s attention and give them a reason to keep reading.

d. Show enthusiasm and top skills in the main body

Express confidence in your ability to excel and contribute to their company’s success. Show recruiters you’re genuinely excited about the opportunity and believe in your fit for the vacancy. This energy can be contagious and make them wish to network with you.

Share every unique skill and illustrate how it aligns with the current projects or challenges of the targeted organization. By painting a picture of the impact you can provide, you’ll show you’re not just interested in getting a job. You’ll make them believe you’re ready to invest in their success.

Thank you for reading this article! 👉 Grab our free guide to mastering email deliverability—packed with expert tips to ensure your emails hit the inbox.

e. Add a professional sign-off 

End your email with a straightforward call to action, such as requesting a job interview, phone call, or reply. Remember to thank the recipient for their time and consideration and include your contact information.

Here are some friendly mail sign-off examples you might use:

Standard professional closing

Thank you for considering my application. I would be delighted to contribute my skills and experience to your project. Please feel free to contact me at [your phone number] or [your email address] if you need any additional information. I look forward to hearing from you. Best regards, [Your Name]

Motivated email closing

I appreciate the opportunity to apply for the [Job Title] position at [Company Name]. I am truly excited about the possibility of contributing my [specific skill or experience] to your team and would gladly discuss how my skills can further enhance your success.  Sincerely, [Your Name]

Confident formal closing

Thank you for reviewing my application. I am certain that my background in [relevant field or experience] aligns well with the needs of your team.  I would be happy to discuss further details, so please don’t hesitate to contact me. Kind regards,  [Your Name]

f. Add necessary attachments

Last but not least, attach your CV to the email to give a recipient a more complete picture of your qualifications. This will save recruiters time, demonstrate your professionalism, and increase your chances of being considered for the position.

Expert note: If you’ve got a portfolio that shows off your expertise and experience, don’t hesitate to attach it as well. Doing this gives you a competitive advantage over the rest of the candidates.

4. Personalize your emails

This helps you stand out among generic applicants. And don’t just limit yourself to mentioning a person’s name. Research the targeted organization and show you’re aware of its products, processes, and goals.

Solution for mass personalization: Expert tip from Snov.io: With the Snov.io cold outreach tool, you can adjust your email copy to suit various purposes and address your recipients more personally. You can use Dynamic Content to add various options based on conditions such as position, company name, first name, full name, etc. The Snov.io campaign builder features an AI Email Writer that can generate a template based on your prompt for maximum personalization. It’s like having personal copywriters crafting your email campaigns.

5. Send a follow-up

If you haven’t got a response or haven’t been invited for an interview, send a polite follow-up to restate your interest. Remember, a gentle nudge shows persistence and enthusiasm, which can help keep your applying ambition on their radar.

Cold email examples for job application: ready-made templates to steal away

When you only learn how to write a cold email for a job, sample lists with customizable templates always work like safeboats. That’s why we’ve prepared some of the most common template examples to make your applying mood more confident:

Cold email template for job position in sales

This template will help you apply for the sales representative role in your dream team. It highlights your top skill set and how it fits the targeted role right from the introduction.

Subject: Top-performing sales expert ready to boost your growth Hi [Recipient’s Name], I’m applying for the Sales Representative position at [Company Name] because my background in [mention relevant experience] perfectly suits the position. Here’s a quick rundown of what I can offer: A proven history of reaching and even surpassing sales quotas and building strong customer relationships. A great skill of communication with a focus on understanding and meeting customer needs. Experience with CRM tools to streamline sales processes and boost performance. A proactive attitude and a passion for exceeding goals. I’ve been following [Company Name] on LinkedIn and am impressed by [mention something specific about the employer]. I’d love to chat about how I can contribute to your team’s success. Attached, you’ll find my resume and a brief overview of my recent achievements. I look forward to hearing from you! Best regards, [Your full name] [Your phone number] [Your LinkedIn profile or website] [Attachment: resume and achievements overview]

Job application email sample for the position of copywriter

This template demonstrates your level of enthusiasm and excitement about getting a position in a content team. The sample will work miracles if you attach your professional portfolio that would illustrate your experience and stunning skills.

Subject: Stories that sell—copywriter application Hi [Recipient’s Name], I’m reaching out to apply for the Copywriter vacancy at [Company Name]. With my background in linguistics and over a decade of experience crafting engaging SEO-friendly content, I’m excited about joining a new team and contributing to your company’s growth.  Here’s a short summary of what I can bring to the table: Proven track record in creating content that drives engagement and conversions. Versatile writing experience, from blog posts to product descriptions and email copies. Strong analytical skills to fine-tune content based on performance data. A collaborative spirit that aligns well with your team’s values. I’ve been following [Company Name] on social media and am really impressed with [mention something specific about the firm or its projects]. I’d love to discuss how my experience and passion for writing can contribute to your team’s success. Attached are my resume and portfolio for your review. Looking forward to hearing from you, [Your full name] [Your phone number] [Your LinkedIn profile or website] [Attachment: resume and achievements overview]

Email template for the position of Chief Marketing Officer

Wish to apply for a more senior position and seek some support on how to write a cold call email for a job inquiry? Then the following template is for you. It shows your readiness to have a direct call with a recruiter, which aligns with the seniority level of this job role:

Subject: Experienced CMO ready to lead [Company Name]’s marketing strategy Hi [Recruiter’s Name], I hope you’re having a great day! My name is [Your Name]. I am a well-versed senior marketing specialist with over [X years] of experience driving revenue growth, enhancing brand visibility, and managing high-performing teams. I am reaching out because I am deeply impressed by [specific aspect of the company, e.g., “the innovative approach [Company Name] takes toward customer engagement”]. I firmly believe my expertise in [specific skill/achievement, e.g., “developing data-driven marketing strategies that boost ROI”] aligns perfectly with your vision. What really draws me to [Company Name] is [mention a specific aspect of the company’s culture or values that resonate with you]. I see a strong alignment between your goals and my values, and I’m eager to discuss how my background can support your team’s vision. I’ve attached my resume and portfolio for your review. I’d love to have a call about how I can contribute to [Company Name]. Thanks for your time and consideration. Best regards, [Your full name] [Your phone number] [Your LinkedIn profile or website] [Attachment: resume and achievements overview]

Follow-up job application template

If your application has been considered and you’ve already had an interview with a recruiter, consider sending a polite follow-up. This might differentiate you from any other applying person:

Subject: Thank you for the conversation! Hi [Recruiter’s Name], Thank you for taking the time to speak with me about the [Job position name]. It was a pleasure to communicate with you, and I appreciate the details you shared about [Company Name] and the role. Hearing about [specific topic or aspect discussed during the interview] was particularly enlightening, and it has further strengthened my excitement for the opportunity to contribute to your team. If there’s any additional information or documentation you need from me, please feel free to let me know. Thanks again for your time and consideration!  Best regards, [Your full name] [Your phone number] [Your LinkedIn profile or website]

Wrapping up

Now you know how to write a cold email for a job inquiry, and you’ll surely do it professionally! 

Just remember that Snov.io is always in work mode to make job applications easier. This tool can become your reliable assistant, sending personalized emails on autopilot at scale.

It’s time to hunt those vacancies!