TL;DR
Learning how to find a hiring manager’s email can give you an edge in making a direct connection. There are several ways to do this, including using email lookup tools, LinkedIn & email finder extensions, Google search, etc.
Once you’ve found the email and are ready to send your message, make sure it’s personalized and straight to the point. To streamline the process, I recommend using Snov.io for automated outreach and scheduled follow-ups.
I don’t want to be the bearer of bad news, but your perfectly crafted resume might never get seen. As more companies adopt Applicant Tracking Systems, the likelihood of your job application being filtered out before a human even reviews it is increasing exponentially.
But when things get tricky, it’s time to think outside the box, right? One bold alternative: skip the system altogether and just reach out directly via email.
In this article, I will help you figure out how to find a hiring manager’s email and deliver your message straight to them.
Key points of the article:
How to find a hiring manager’s email?
Wondering how to find the hiring manager’s email? We’ve got you covered. But first things first: to reap the benefits of these methods, you need to know their name.
To find it, start by examining the job posting, company pages, or by leveraging your network. Also, I recommend reviewing the company’s social media profiles. LinkedIn, in particular, is a great place to start if you’re wondering how to find hiring managers on LinkedIn.
With the name in hand, you’re ready to dig up that contact data. Let’s get started!
Use email finders for a verified HR email address
One way to find a hiring manager’s or HR email address is to use an Email Lookup Tool. If you have the person’s name and the company’s domain (e.g., companyname.com), you can start your search right away.
You can perform a quick search right on the page we’ve linked above. For even better results, download the Email Finder Chrome extension. This handy tool will help you find preverified emails on any website!
Alternatively, you can perform an email search in the Snov.io app. Put in first name, last name, and company domain/website to find the list of contacts.
The emails you’ll find are already verified as well, so you can jump right into crafting that personalized message.
Last but not least, you can take advantage of Snov.io’s Database Search to find emails of hiring managers. You can look them up by company location, hiring manager’s name, industry, and other criteria.
Find HR email addresses on LinkedIn
Here’s how to find hiring managers on LinkedIn and get their contact data in just a few clicks.
First, install the LinkedIn Prospect Finder extension.
Next, go to the main LinkedIn search bar and enter the HR or hiring manager’s name. Once you’ve found their profile, open it and activate the extension. A pop-up window will show the contact data you’re searching for.
Another method would be to use LinkedIn’s search filters and then collect email addresses from the search results.
Say, you want to find the emails of hiring managers in the United States. In particular, in the business consulting and services industry.
Select the needed service category as well:
Then, simply click on the LinkedIn Email Finder icon to gather your contacts.
That’s it. No need to move mountains.
Search Google for hiring manager emails
A basic Google search can be a great way to find recruiters’ emails. You might discover it on their personal site, the company website, or another professional page they’re associated with.
Sounds really obvious, right? But the key is to be as specific as possible with your search terms. Try using these example templates:
- “Full name” email
- “Full name” “Company Name” email
- firstname.lastname@companyname.com
Check LinkedIn for contact info
Another way to find recruiters’ emails is by closely examining their LinkedIn profiles. Make sure you’ve tried this:
Once you’ve opened their account, check out the Contact info section; this is often where you’ll find what you’re searching for.
If the email isn’t listed there, I recommend using the email finder tools I mentioned above.
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📍Expert tip On LinkedIn, you can’t message someone directly unless you two are connected or you have a Premium account. However, you might try sending a connection request message to the hiring manager. I recommend keeping it professional yet personal. Mention the specific position that caught your attention and your genuine interest in connecting. Try something along the lines of “Hello [Hiring Manager’s Name], I saw the [Job Title] opening at [Company Name] and would love the opportunity to connect. I’d be happy to briefly share how my background aligns with your team’s goals and how I could contribute to your team’s goals.” |
Look for emails in job postings
Maybe you do not need to look any further than the job posting itself to find recruiters’ emails. In many cases, employers include contact information right in the description to make communication easier.
Take a closer look. Sometimes the email is mentioned in a line like “For more information, contact name@example.com” or you might be asked to send your application directly to a specific person.
So, before turning to other methods, make sure you have thoroughly read the posting. It might already have the information you need.
Generate hiring manager emails with common formats
This method is far from ideal, and I don’t recommend it, especially since there are more advanced ways to find a hiring manager’s email.
However, because many companies use standard email formats (like firstname.lastname@company.com), you could try guessing the address. If you choose to go this route, be sure to verify the email before hitting send.
How to verify the hiring manager’s email before sending
That hiring manager’s email you found? It might not even be valid, especially if you used methods other than Snov.io.
There’s no point in investing time in a personalized message that never reaches its destination. Plus, sending an email to an invalid address does more harm than just wasting your time; it can hurt your sender reputation.
Bounced emails alert email providers that you might be sending spam or bulk messages. This increases the likelihood of your future emails being flagged as spam, even if the addresses are correct.
To save yourself the headache, I recommend verifying the email address beforehand. The whole process will only take a few seconds while ensuring no effort is wasted.
Here is how to do that:
Navigate to the Single Email Verification page, enter the email address into the provided field, and click the Verify email button.
Alternatively, you can verify the email addresses of hiring managers in bulk by uploading the list to the app.
With that, you can be certain the email address is valid. It really is that simple!
How to email a hiring manager?
As long as you keep it professional, emailing the hiring manager can be seen in a positive light. In many cases, it signals your proactivity and genuine interest in the role.
Here is how I recommend approaching your email:
Use a professional email
Even a small detail like your email address can play a part in how your message is perceived. Personal and informal emails might create a wrong first impression of you and diminish your credibility.
Stick to a clean and professional format; your email address should ideally feature your name or initials.
Keep the subject line clear
The email subject line is equally important; avoid any guesswork, just keep it to the point. Make sure it catches attention and communicates your intentions. Include the job title and your name so the hiring manager understands the purpose of your email. Opt for something along the lines of:
“Application – UX Designer – Taylor Chen”
Personalize your email
Don’t even get us started on the importance of personalized email greetings. This approach tells the hiring manager that you’ve taken the time to research who you’re speaking to. This tiny gesture also shows respect and professionalism.
Open with a purpose
Focus the first sentence of your email on introducing yourself and explaining why you’re contacting them. Something like, “I’m reaching out regarding the [Job Title] opening at [Company Name]“ is direct, respectful, and effective.
Highlight your value in 2-3 sentences
The next few lines are your prime opportunity to explain why you believe you are a strong candidate. This, of course, is not the place to retell your entire career story. Instead, focus on highlighting two relevant points, whether key skills or achievements, that align closely with the job description.
Close with clear contact info
Make it easy for the hiring manager to get in touch. Leave your name, number, and links to your LinkedIn or portfolio right at the end.
How to automate email outreach to hiring managers with Snov.io
Once you’ve found and verified the hiring managers’ or recruiters’ emails, Snov.io can handle the whole outreach process for you. With its tools, you can manage your emails and follow-ups effortlessly while staying on the hiring manager’s radar without extra work.
How to get started?
Simply log in to your Snov.io account and create a new campaign. Craft your first email or use an AI Personalized Email Builder, then add personalized follow-ups that will be sent automatically.
You can also tailor each message with variables, such as the hiring manager’s name or the position you’re applying for, to keep it personal and relevant.
Don’t forget to set delays between emails and define conditions, like whether the previous message was opened. This ensures your follow-ups feel natural, not pushy.
While email remains your primary channel, don’t stop there. To build stronger connections with recruiters and increase your chances of getting a response, make sure to diversify your outreach:
- Auto-view LinkedIn profiles to create warm familiarity
- Auto-like recent posts to subtly boost visibility
- Auto-send personalized LinkedIn connection requests or messages based on shared interests or job relevance
Even simple actions, such as interacting with their content, can warm up the contact and improve response rates. Remember, personalization and consistency across channels are key to standing out.
Key takeaways
Now that you know how to find a hiring manager’s email address, you’re ready to send a personalized email. To increase your chances of a response, make sure your email is clear, professional, and tailored to the job. Don’t forget about following up; this is key to staying on the hiring manager’s radar.
Use Snov.io to automate timely, personalized follow-up emails. This way, you can stay proactive without overwhelming the recipient, ensuring your application stays at the top of your mind.
