11 Best Recruitment Automation Software For 2024

As a talent acquisition specialist, you might know how hectic it is to review potential candidates’ resumes, find the most qualified ones, schedule interviews, engage with applicants, follow up, and keep it all in your head. 

HR managers lose a whopping 14 hours a week on manual tasks that could be automated. This often results in rushed decisions that affect company performance.

There’s good news, though! The modern market is full of platforms tailored to simplify your recruiting process. We’ve compiled a list of the best recruiting automation software to narrow down your choice and help you find the right tool for your specific needs. 

But before we get to the list, let’s clarify what recruitment automation software is and what benefits such platforms can bring you. 

What is recruitment automation software?

Recruitment automation software is a technology that allows you to automate various recruiting workflows and tasks. This way, your company can increase recruiter productivity, reduce cost per hire, and improve the entire recruitment process.

Recruitment automation software features

Recruitment automation tools help recruiters throughout all stages of the recruitment funnel, from initial candidate sourcing to the final hiring decision owing to their versatile features: 

• Candidate sourcing: Go through candidate profiles, filter them by experience, education, and skills, and then match them to job opportunities with AI-powered algorithms for candidate search. Besides, AI-driven mechanisms help narrow down the long list of resumes by keywords, such as the necessary skills and qualifications.
• Job posting: Post vacancies across multiple channels simultaneously.
• Candidate outreach: Program communication with candidates at every stage of their journey, from initial engagement to follow-ups.
• Interview scheduling: Benefit from AI by allowing candidates to easily schedule an interview based on the recruiters’ availability.
• Candidate assessment: Automate candidate evaluation to see if they fit the position (based on both technical and non-technical attributes).
• Applicant tracking system (ATS): Organize, search, and communicate with large groups of applicants.
• Candidate relationship management (CRM): Manage candidate relationships over the long term with an inbuilt CRM platform.

You can find various recruitment automation tools on the market that have only 1 or 2 features I’ve described above. Or you can opt for an all-in-one solution. Whether to choose a more advanced solution should depend on your personal needs and goals. 

If we are talking about particular industries, software developer recruiters, for example, usually deal with a large pool of candidates, and therefore various automation tools are crucial in their workflow.

Benefits of recruitment automation tools

Processing loads of data may be a real challenge for recruiters. That’s where automation tools may become a game-changer. Let’s take a look at the benefits that recruitment automation tools may bring you.

Cuts your hiring time

According to 2024 HR Statistics, about 23% of recruiters complain they need to deal with junk resumes among the hundreds they get daily. Let’s add that in 51% of cases, they need to conduct 3 interviews before making a hiring decision. Looks like too much work, doesn’t it?

By automating pre-screening, nurturing, and interviews, you considerably reduce your average time to hire. 

Grows productivity

According to Ideal data, about 41% of HR managers say that without fully automated manual processes, productivity suffers, which is difficult to disagree with.

Meanwhile, recruitment automation software processes high volumes of work for you, so you get free from a big part of manual tasks and can focus on more personal connections with candidates and their more precise assessment. 

➡️ Want to increase your productivity while looking for candidates on LinkedIn? Our blog post breaks down the best LinkedIn prospecting tools. Choose the one that fits your goals!

Brings better quality hires

Having more time to dedicate to building personal connections with candidates and concentrating on their detailed evaluation, you’ll be able to make quality hiring decisions without being pressed for time. As a result, your company can count on getting more qualified employees. 

Creates better candidate experience

To maintain your brand awareness and company image at the top level, you should consider your candidates. Just like your customers, they will spread the word about you here and there.

👀 Check out the numbers: About 69% of job applicants believe the response time to candidates awaiting a recruiting decision should be improved. – Talentadore 80% of job seekers wouldn’t consider job openings at an organization that didn’t notify them of their application status. At the same time, they would be 3.5x more likely to re-apply if notified. – Select Software Reviews

11 best recruiting automation software

Now that I’ve convinced you (at least, I hope so) that it’s high time to say goodbye to tons of manual tasks, let’s look at the list of affordable recruiting automation tools that deserve your attention. 

Snov.io

This all-in-one sales engagement and automation platform is an advanced solution for various types of outreach and a non-complex CRM. Thousands of customers have already evaluated it as one of the best sales and marketing automation tools. Snov.io can also be excellent recruitment automation software, especially if you’re looking for talents on LinkedIn.

Some of its key features:

• Candidate sourcing. With Snov.io Email Finder, you can collect the list of candidates in minutes. Meanwhile, thanks to LI Prospect Finder, you can find potential candidates on LinkedIn and scrape their contact information to your Snov.io account.
• Candidate outreach. Snov.io Email Drip Campaigns will help you craft your personalized email campaigns and schedule follow-ups.
• LinkedIn Automation. Snov.io automates your key LinkedIn touchpoints (profile views, post likes, connection requests, messages, InMails), streamlining your candidate search and outreach. Moreover, the Snov.io Automation Tool allows you to mix LinkedIn activity with email sequences, which increases your chances of reaching out to the right candidate.
• Free CRM. You can use Snov.io as a candidate relationship management platform, where you can track all touchpoints with your candidates, visualize candidate pipelines, manage your teamwork, and much more.
• Interview scheduling. Syncing your Snov.io account with tools such as Calendly allows you to automatically schedule interviews with all your candidates.

Pricing:

Snov.io offers a forever-free plan for you to test its features. Paid plans start at $39/month for 1,000 email searches. You’ll have free access to CRM no matter what plan you choose.

Gem

This software developer recruiters for modern recruiting allows unifying your recruiting team, building relationships with your candidates, tracking all touchpoints, providing analytics, and automating candidate sourcing and outreach processes — all under the roof of a single acquisition platform.

Some of its key features:

• Talent sourcing. With Gem, you can source candidates from various platforms such as LinkedIn, Facebook, GitHub, and Greenhouse.
• Talent compass that surfaces data across Gem and your ATS to help recruiting teams uncover operational insights, benchmark performance, scenario plan for future growth, and improve hiring outcomes.
• Candidate outreach. Gem allows sending and automatically tracking InMails, as well as programming follow-up email sequences.
• CRM. It unites all your data and processes, so you can manage candidates from one place, with full transparency to other team members.
• Analytics. You can track return on investment for sourcing, events, campus recruiting, and ads.

Pricing:

Gem offers a two-year free plan for startups. The cost of the platform depends on the size of your team or any custom work that needs to be done. You can always discuss pricing based on your needs with the support team. 

Manatal

Being one of the best applicant tracking systems on the market, Manatal, as the guys themselves describe it, was created to simplify your hiring process. It helps you choose the right candidates, manage your talent pool, strengthen team collaboration, and hire top talent. 

Some of its key features:

• Job posting. It allows you to automatically post vacancies on thousands of free and premium channels such as Indeed, Monster, Linkedin, Facebook, Google for Jobs, and many more.
• AI-driven recommendation system. With it, you will always know who is the perfect fit for the positions you are hiring for.
• Candidate sourcing that allows sourcing candidates from many channels such as  LinkedIn or other social media, job boards, your career page, candidate referrals, resume import, and more.
• CRM. With it, you can track and manage your candidates from the first point of contact throughout the process of actively working with them. 
• Enrichment that allows building comprehensive candidate profiles by enriching them with data from their LinkedIn accounts, social media pages, and various other sources.

Pricing:

Manatal offers a 14-day free trial. Paid plans start at $15/month for 10,000 candidates and up to 15 jobs per account.

SeekOut

The AI-powered platform for recruiting, SeekOut offers a 360-degree view of millions of candidates from untapped talent pools and advanced techniques for talent acquisition, crowned by possibilities of automated candidate engagement.

Some of its key features:

• Candidate sourcing. You can search for candidates using advanced AI/ML techniques, direct search, custom Boolean search, and power filters.
• Talent rediscovery that allows transforming your past candidates into new hires.
• Candidate outreach. You can engage with qualified candidates with SeekOut’s verified contact information, hyper-personalized content, and automated drip campaigns.
• Talent analytics that allows you to deeply analyze talent pools and enable more informed decision-making.
• Career Hub. With it, you can engage and help internal employees you’re already invested in grow their careers.

Pricing:

There’s no information about SeekOut’s pricing plans on their website. While I’ve found out that the basic SeekOut paid plan will cost you $99/month for contacts of 200 candidates, I advise that you contact their support team for more information.

SmartRecruiters

SmartRecruiters boasts of being the industry’s only modern and enterprise-grade talent acquisition suite that provides you with everything you need to attract and hire great talent under budget. Ambitious, isn’t it? Okay, let’s dive deeper into what the guys can offer.

Some of its key features:

• Job posting that allows posting to 300+ job boards instantly with a single click.
• Candidate sourcing. You can capture leads with the help of custom forms and micro-sites, cast a wide net across recruitment advertising sources or funnel candidates directly from your career site. Meanwhile, AI will help you screen and shortlist the best matches from all sources.
• Candidate outreach. The tool allows you to automatically send emails to your candidates and communicate with them with the help of a 24/7 chatbot.
• Applicant tracking. SmartRecruiters helps you standardize interview evaluation criteria.
• CRM that lets you build a thriving pool of qualified and engaged candidates ahead of hiring demand, so there’s always a steady and active pipeline of talent.

Pricing:

What I could learn about SmartRecruiters is that they offer a free trial and that the basic annual plan may cost you about $10k. But overall, pricing depends on your customized bundle and how many employees you have. Feel free to contact SmartRecruiters for a free consultation.

Fetcher

Trusted by 500+ top recruiting teams worldwide, Fetcher automates your repetitive tasks and helps you source candidates, reach out to them, and track your campaign performance, so you can focus more on candidate engagement and team collaboration. 

Some of its key features:

• Candidate profiles. The software compiles candidate information and links from across the web, including social media.
• Candidate sourcing. Fetcher quickly detects the best applicants based on your parameters.
• Candidate outreach that allows creating and automating highly personalized emails to improve your interested candidate response rates.
• Interview scheduling. You can create a meeting for every step of the interview process. Whether confirming a quick 15-minute screening or a longer in-depth interview, Fetcher’s calendar automation will make your life easier.
• Analytics. You can view your outreach metrics, individual and team performance, collaborate on best practices, and optimize results across all users.

Pricing:

Fetcher has not provided pricing details for this product. For the latest pricing information, feel free to contact their team.

Loxo

Loxo is known as the number one talent intelligence platform and global AI recruitment automation software leader. It promises to cut out the lion’s share of your work, guiding you to the perfect candidate match every time. 

Some of its key features:

• Candidate sourcing. Loxo’s directory contains 530+ million people across hundreds of data sources with verified phone numbers and emails, so you can get contacts of your candidates instantly. Besides, the tool can also search for candidates through the entire web.
• Candidate outreach. You can build your email, SMS, phone, and LinkedIn campaigns in advance and set your recruitment marketing on autopilot by personalizing the sequence and number of follow-ups to maximize engagement.
• CRM that allows you to manage your entire candidate lifecycle from one recruiting platform.

Pricing:

Loxo offers a free version, which comes with an ATS, recruiting CRM, and basic sourcing tools. There’s also a premium plan with advanced features. Feel free to contact Loxo support to discuss the price of a premium plan.

LinkedIn Recruiter

While everyone is used to the basic version of LinkedIn, this giant has something more compelling for your recruiting automation appetites – LinkedIn Recruiter. The software simplifies the hiring process owing to additional features tailored to help you find, connect with, and manage your candidates as instantly as possible.

Some of its key features:

• Candidate sourcing. You can look for candidates faster with 20+ smart and simple-to-use search filters and recommendations, while the “Find more people like” feature allows creating a search based on ideal candidates you may know.
• Candidate outreach. You can contact candidates through InMail and email to engage quality talent for your open roles.
• Talent pipeline management. You can build, track and manage the candidates you want to hire with Recruiter Projects, maintaining team collaboration through shared searches, profiles, and applicant notes. 

Pricing:

LinkedIn commonly keeps pricing vague. Besides, prices can vary per geography, company, and industry. The basic Recruiter Lite plan will cost you $140/month for 20+ search filters, 10 candidate search alerts (daily or weekly), and 30 InMail messages.

Textio

If you need top-notch recruiting automation software for job postings, you should definitely pay attention to Textio. With the augmented writing technology at the core, it helps you automate the process of job ads and recruiting InMail writing, improving the quality of your hiring. 

Some of its key features:

• Textio Flow that helps you compose a new job post from scratch in just minutes, as well as build custom job post templates for every team member.
• Textio browser extension that adds augmented writing into your recruiting InMail, recommending the phrases that can make your message more effective.
• Integration with other ATS and recruiting tools. You can combine features of both platforms and increase your hiring power.

Pricing:

Textio doesn’t offer a free trial, but you can choose between two paid plans, Textio Essentials and Textio Standard. Every Textio subscription includes unlimited users and an unlimited document library. Your pricing is determined by the number of jobs you have open when you subscribe. Since there’s no available information about pricing, feel free to contact the service for more details.

HireEZ

Former Hiretual, HireEZ offers modern functionality to simplify outbound recruiting, automate candidate sourcing and engagement tasks, and leave no talent without your attention. On top of that, this recruitment automation software cares about security, so you don’t need to worry about your data safety.

Some of its key features:

• Candidate sourcing. You can automate your candidate search with EZ Sourcing and get a comprehensive view of 800+ million candidates from over 45 open web platforms.
• Candidate outreach. With EZ Engagement, you can build recruiting email campaigns, schedule follow-ups, and track performance.
• Integration with your existing ATS/CRM that offers more opportunities for quality recruitment.
• Hiring team collaboration. With EZ Collaboration, you can streamline your team workflows and optimize candidate management. 

Pricing:

HireEZ offers a 7-day free trial. The cheapest Professional plan will cost you $149/month for 200 contacts.

Jobsoid

This software offers an easy way to source, engage and hire the best talent, providing you with everything you need to manage recruitment and never complain about productivity. Not a surprise, the company has gained the trust of 4,000 hiring managers and recruiters all over the world. The tool abounds in functionality yet makes it super easy to use. 

Some of its key features:

• Job posting. The software allows placing jobs on leading job boards and social networks in just one click and managing postings from a single tool.
• Candidate management. The tool helps you gather all candidate information and manage all applications within a single platform.
• Candidate sourcing. You can search for the right candidates on job boards, social media sites, or directly from your existing talent pool.
• Interview scheduling that simplifies the tedious interview process.
• Candidate outreach. Jobsoid offers the possibility to engage with your candidates through emails or SMS from the candidate profile page or automate the sending of emails as candidates progress through the pipeline.
• Analytics that allows gaining real-time insights into your recruiting campaign performance with the help of smart reporting.

Pricing:

Jobsoid offers a free plan for beginners, which allows you to have just one user account and post one job opening. Paid plans start at $59/month for 3 job postings.

So, how to choose the right recruitment automation software?

We’ve provided you with 11 different solutions, all of which may become your real friend in your everyday recruiting routine. To choose your perfect fit, you should consider which features you need.

Do you want the whole toolset and are ready to pay more, or are you quite okay with the software offering several features you can grab at an affordable price? Do you need a free trial before you decide to invest more? All these factors matter, so I can assure you your choice will always be right for you. 

But if you need software that won’t only help your recruiting team automate candidate sourcing and outreach tasks but also unite them with a sales dep around one free CRM, Snov.io is a great solution to try!